QuickBooks Desktop 2023

Expert Guide On QuickBooks Desktop 2023 (Pricing, Features and Download)

QuickBooks is a fantastic tool that makes bookkeeping and financial work incredibly simple and clear. Accounting software called QuickBooks is used to keep track of costs, earnings, and sales. Many organizations now view QuickBooks software as the new standard in accounting since its introduction. When QuickBooks was first presented by Intuit in 2012, it was viewed as something significant that would change the lives of many CPA businesses and accountants.

B2B businesses continue to view QuickBooks as the best tool for effectively completing accounting chores. Everything is covered, including sophisticated accounting capabilities, invoicing, timekeeping, and project management. What if you learn that the newest version of the programme, QuickBooks Desktop 2023, contains updated features that can advance accounting capabilities?

Yes, QuickBooks Desktop 2023 includes fresh features that can aid companies in overcoming a few obstacles in the accounting sector. Prepare to embark on a brand-new accounting voyage as you explore them in the following paragraphs.

New and improved Features of QuickBooks Desktop 2023

Intercompany exchanges

In QuickBooks Desktop 2023 for Pro Plus, Premier Plus, and Enterprise, the intercompany transactions function enables accountants to send a bill or check between several company files.

If your company collaborates internally across different and shared firms, get QuickBooks Desktop 2023. By ensuring transparency through easy tracking of intercompany transactions, it makes administration for businesses simple.

Inventory categories: Companies may efficiently categories their inventory using this QuickBooks Desktop 2023 feature. Additionally, they might learn important information about the inventory stock while running reports.

The actions listed below should be followed in order to choose a category while editing an item:

  • Go to Lists > Item List in the menu
  • To add an item to a category, first choose “Edit Item.”
  • Decide on “Category.”
  • Choosing an existing category or adding a new one by clicking “Add New”
  • After clicking “Save,” click “OK.”

Inventory expiration date

Retailers of perishable goods, such as food and cosmetics, must keep track of their inventory and sell them before the expiration date. Such organizations can add expiration dates to the serial or lot numbers of these items using the QuickBooks desktop license’s Inventory expiration date feature. They can avoid selling any things that have expired in this way. Companies can increase sales by offering discounts on items that are about to expire.

Read Also: How to connect QuickBooks & Helpline Support

Track vehicle mileage

Versions of QuickBooks Desktop 2023 Plus, Enterprise, and Accountant all include the Track car mileage capability. In order to have your mileage deductions ready for tax season, the feature makes it easy for you to keep track of your travels and vehicle information all year long.

The QuickBooks mobile app allows users to keep track of the miles they travel for work. Additionally, in QB Desktop 2023, they can import and approve them.

Cash flow hub 

Businesses can now see their current financial situation thanks to this feature. They receive complete account transparency, which helps them better understand their position with regard to their current cash flow. As a result, they can track both inward and outward cash flows, making it simple to maintain and improve cash flow.

Payment links

Businesses that don’t need payment invoices can collect payments from customers by sending them a payment link. Receiving money is advantageous for initial consultations, upfront payments, etc. Customers can be asked to pay online by sending them a payment link via SMS or email.

To create a payment link and send it to customers, follow the instructions below:

  1. A QuickBooks Payments account must exist.
  2. Activate QuickBooks Desktop 2023.
  3. Access the Customers > Payment links page.
  4. Fill out the following sections with the necessary information:
  • Price Information
  • Choose a client Customer email
  • Decide on a payment method.
  • Select the “Send Payment” button.

How Do These Features Help to Address Some Difficult Accounting Issues?

Intercompany exchanges

The Problem: Accounting professionals must manually correct intercompany transactions as part of consolidated reporting, which is time-consuming and prone to mistakes.

Solution: QB Desktop 2023’s intercompany transactions make it possible for companies to run consolidated reports more quickly, efficiently, and with fewer errors.

Inventory Categories 

The Problem: Prior to the release of QuickBooks Desktop 2023, users had to wade through every item in the inventory, which was time-consuming and prone to error.

Solution: The answer is that users can create item categories using QB Desktop 2023. They can sift inventories to discover the precise item quickly.

Date of expiration of inventory

The Problem: Perishable goods need to have an expiration date in order to be sold. Confusion and difficulty in tracking resulted from users having to mix an expiration date and a lot number.

Solution: Users can add a separate area to determine expiration dates in QuickBooks Desktop 2023. Users can filter inventory based on product expiration dates and create reports. This will cut down on time significantly and guarantee that the warehouse chooses the proper item.

Track vehicle mileage

The Problem: In order to track business mileage for tax deductions, users must manually enter odometer readings and mileage rates that have been approved by the IRS.

Solution: The “track car mileage” option in QB Desktop 2023 enables precise recording and tracking of company mileage. Users can facilitate the tax deduction procedure in this way.

Links to payments

The Problem: When customers make payments or deposits, businesses must send them a payment link along with invoices or other transactional documents.

Solution: Sending the payment link with QB Desktop 2023 doesn’t need any invoices to be attached. Direct connections between deposits and customers are possible.

QuickBooks Desktop 2023’s system requirements

Running System

  • 64-bit Windows 11
  • Windows 10 64-bit editions in total
  • Essentials, Standard, and Windows Server 2022
  • Standard and essential editions of Windows Server 2019
  • Standard and Essentials editions of Windows Server 2016
  • Standard and Essentials editions of Windows Server 2012 R3
  • Essentials, Standard, and Windows Server 2012

Database Servers 

  • Essentials, Standard, and Windows Server 2022
  • Standard and essential editions of Windows Server 2019
  • Standard and Essentials editions of Windows Server 2016
  • Standard and Essentials editions of Windows Server 2012 R3
  • Essentials, Standard, and Windows Server 2012

Internet Explorer: Google Chrome

Hardware specifications

  • Processor: 2.4GHz minimum.
  • RAM: 16GB is advised.
  • Server memory: According to the user count, the following server RAMs should be adequate:
  • 8 GB for 1-5 users
  • 12 GB for 10 users
  • 16 GB for 15 users
  • users 20+: 20+ GB
  • Minimum 2.5GB of disc space is required.
  • 4 GB RAM
  • 4x DVD-ROM drive, optical drive
  • Screen Resolution: Up to two extended monitors at 1280 x 1024 resolutions.


With its updated and expanded features, QuickBooks Desktop upgrade 2023 is an all-inclusive company solution. These characteristics aid organizations in carrying out numerous activities as easily as feasible.

Call our solutions expert at +1 844-736-3955 to learn more about the features of the programme. They are constantly there to assist you!

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